Executive Assistant

We are hiring for an Executive Assistant!

We are looking for a brilliant and ruthlessly organised superstar to join the Film and TV Charity as our Executive Assistant, directly supporting the CEO and Directors, and making the whole organisation run like clockwork.

Your role will include managing meetings and workload; always ensuring we are operating effectively and efficiently. You will manage a wide array of external stakeholder relationships with our donors and partners and need to present the best and friendly face of the Charity. You will have responsibility for organising our Board of Trustees’ meetings and administration of papers and other materials. You may be required to take notes of meetings, and support the preparation of presentation materials. In all of this you will need to keep one step ahead.

You are expected to be proactive, spotting issues before they arise, keeping on top of the workflow, and ensuring the CEO and Directors are prepared and supported at all times. And you will need to be adaptable, meet needs as they arise, and flexing to the requirements of a small and busy organisation. The Charity is an incredibly rewarding and enjoyable place to work, and this role is also central to our workplace culture, embodying respect and empathy which are core values, as well as bringing energy and positivity to the team.

The Role

Reports to: CEO
Contract: 5 days full time on a temporary to permanent contract basis
Salary: £35,000 – 40,000 (depending on relevant experience)
Location: Soho, London / home based

Key Responsibilities

• Responsible for managing the day-to-day executive assistant needs for the CEO and Directors.
• Acting as point of contact among Trustees, team members, donors and other external partners
• Extensive diary and calendar management including lunches, dinners, media appearances and social events
• Agenda creation, logistics, video conferences/AV set up, room booking. Liaising with Office Manager to co-ordinate catering where required
• Managing information flow in a timely and accurate manner
• Managing Directors’ diaries and set up meetings
• Manage follow up with team members where required
• Process and manage all expenses
• Format information for internal and external communication, memos, emails, presentations, and reports
• Compiles agendas and take notes for select meetings
• Support the preparation of presentation materials as required
• Screen and direct calls
• Assist in planning team events
• Make travel and accommodation arrangements

 

The candidate will be a great team member with a positive “can-do” mentality, who exhibits a deep passion for supporting executive leaders and senior management – so that the charity can deliver maximum impact for its beneficiaries.

We’re an innovative, dynamic, collaborative, friendly, and welcoming team. We put our beneficiaries at the heart of everything we do. Our teams’ health and wellbeing come before all else, we have a number of great benefits and support avenues available to our people within and outside of the office.

We have a modern collaborative workspace at our recently refurbished office in Golden Square within the heart of London’s West end, we also embrace flexible working practices to suit individual needs.

Download the full Job Description here

This is not an exhaustive job description and may be subject to change according to the needs and development of the role. It is expected that the post holder may undertake such other duties as may reasonably be requested.

Diversity statement

The charity recognises that people from some backgrounds are under-represented in the film and TV industry and in the third sector and is committed to doing what it can to correct this. Therefore, we are especially keen to receive applications from People of Colour; people with disabilities; those who identify as LGBTQIA; people with a mental health condition; and people who identify as working-class now or in the past.

If you need us to make any adjustments to our recruitment process, we will be happy to support you. We support flexible working, with many of the team working in a variety of ways, including working from home, flexible hours and other variations. Please talk to us at the interview about the flexibility you may need.

To apply:

To apply, please send your CV and a brief covering note to [email protected].

Please also send across your CV and a covering note outlining what skills, abilities and experience you can bring that makes you an ideal candidate for this role.

Application deadline:

Closing date for applications: 9.00am on Friday 29th April

 

Don’t forget to keep an eye out on our job opportunities page here 

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